Otter.AI/What do you think?

[Robert Wells]

Hi:

Recently I was in a Zoom meeting and one of the participants had deployed otter.AI ([https://otter.ai/] to attend the meeting autonomously to take notes. She was called upon in the meeting and the "bot" answered on her behalf.

I am really not sure what to think about this. A useful tool, but what about consent?

What do you think? Comments please.

Rob

[Chris Johnston]

I share your concerns Robert. In my experience, bots are either condoned or rejected depending on the nature of the meeting. Researchers particularly dislike them since it puts their unpublished research at risk.

Usually, the bot introduces itself with an opt-out for attendees, though it's not clear how reliable that is to be honest.

As a person with cognitive issues, I can see the benefits for the user, though I'd still want to attend personally, otherwise how would I know if it had hallucinated or misinterpreted parts of the discussions. I wouldn't want it to reply on my behalf and wouldn't feel comfortable accepting responses from bots on behalf of others.

As a participant, I have reached out on a couple of occasions to project leads to check if the person deploying had sought permission, and if any consideration to consent has been given. On one occasion they had and there was an adequate rationale. On another it triggered a discussion at the next meeting, and bots were voted to be excluded unless prior permission was granted. In both instances permission covered note-taking only and not direct responses from the bot.

Definitely it's something to watch for the future, since their use is noticeably increasing.

[Alies Maybee]

@Robert-Wells Yikes! We might get to the point where bots are the only attendees at this rate.

[Jennifer DiRaimo - MacWhirter]

At my workplace, someone on the team used the software and invited all participants to request the notes after a meeting. Now, whenever any of us are in a meeting, it automatically pops up on all our virtual meetings, and it's difficult to get rid of it. It's also strange because it says your notetaker is on the call even before you have logged in! I have no idea half the time it's even on when I am on a call. I didn't realize it responds to others when you are not there. I know it sends automatic messages in the chat, but usually they are general about requesting the notes. It does summarize meetings well - including highlighting action items.

[Debra Turnbull]

@Robert-Wells
I managed to snag this from OntarioMD's webpages:

The Information and Privacy Commissioner (IPC) of Ontario is aware of the above case - not sure if was Otter.AI. It is a perfect example of consequences to an 'agentic AI' tool.

Great for taking notes; NOT designed for healthcare... or other privacy needed environments.

[Robert Wells]

Thanks for the insights! It does come down to consent and good practices by the meeting organizer/chair.

It was quite a surprise for me, how can we equip our members with the knowledge/tools to best handle this situation when it arises?

[Debra Turnbull]

@Robert-Wells
I guess, the way to think about this is - there are 2 types of AI Scribes: one for commercial (consent not needed) and healthcare - where consent IS NECESSARY. The legal ramifications in each context is going to be different.

I read a comment on how someone 'loved' their AI Scribe and how it took over note-taking responsibilities. They were then able to focus on the conversation. Think about it - in a marketing meeting or a technical meeting - this would be advantageous. The parties discuss points - rather than recall & scribbling notes.

In the case of healthcare delivery - privacy legislation, and the clinician/patient information exchange is very precise. When a doctor walks into the room with a patient, there is a mandate on the part of the doctor to obtain key pieces of information (and vice versa). Symptoms, analysis, diagnosis - these are info constructs on which medicine practice is based. BTW - I'm not a doctor... but am fascinated by how these things are represented digitally = i.e. data. Then, there is the legal/ethical aspect of obtaining consent.

In the commercial realm consent is not needed... unless it gets interpreted as spying - honestly, I don't know what the legal consequences are.

In healthcare - consent is a MUST! else, the clinician is in breach of duty to their license, college and oath.